Limburg · BE

001Screening the tools

002Mapping handovers

003Drawing the blueprint

004Connecting Attio · Notion · n8n

005Running the first workflow

006Ready

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APR '26AI IN BUSINESS / Tools 5 MIN READ

Notion AI versus a shared drive: where knowledge actually gets found

SSSBITeam

We measured search time in two client teams for a month: one on a shared drive, one on Notion with AI search. The result was not close.

What we measured

Time from question to usable answer, for twenty recurring questions like a warranty term or a procedure step.

The result

The drive team asked a colleague in more than half the cases. That is not searching, that is interrupting somebody else's work.

Why

It is not the AI. It is that one system has a page per subject and the other has a folder per year. Search works when the structure already made sense.

Table of contents

What we measured The result Why

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FAQ

Questions we get a lot.

Not answered here?

01What we do

Small Steps Big Impact automates internal business processes with AI, connections between systems and custom software. We always start with an on-site screening. That way we only automate what saves time or earns money, and not what happens to be possible.

Mainly for SMEs with 5 to 30 employees where the same data is entered in several systems. Think of installation companies, technical maintenance, machine service and facility services. The more work happens on site or at the customer, the bigger the gain.

Usually quote follow-up, planning, registration of work orders, post-calculation per project or contract, invoicing based on actual work and product data from suppliers. Which process comes first we decide after the screening, based on impact.

Yes. Besides automation we give AI workshops and guide teams in using AI day to day. That way you get a return from AI without starting a full trajectory right away.

02Approach and trajectory

A screening is a two-hour session at your location. We map your processes, speak with the people who do the work and prioritise what pays off most. You get a report with findings and a 30-minute follow-up call. You are not committed to anything.

In the blueprint we set out exactly what the process, the data and the connections look like before we build. Blueprint and build always go together. That way what we build is really what you need.

Workflow automation connects existing tools and takes over recurring steps. Custom software is an application of your own, for example a field service tool, in which those automations are already built in. The screening shows which of the two fits.

One clearly defined process is often live in less than a month. A trajectory across several chains, such as sales, planning and stock, takes more like three to four months.

With a Care subscription we monitor your automations monthly, solve problems and adjust when a tool changes. Without maintenance a connection does not keep working forever either.

03Tools, team and cost

Not necessarily. We work independently of tools and prefer to connect the software you already use through APIs. We only build custom software when existing platforms do not carry your process well.

No. We build around the way your team already works today and speak with the people on the floor during the screening. That is why the solution feels to them like less work and not like an extra system.

That depends on the number of processes and on whether existing tools are enough or custom software is needed. After the screening you know exactly what we propose and what it brings in, so you decide based on your own figures and not on a standard package.

Yes. Your data stays yours and stays in your own systems: we work as much as possible within the tools you already use and follow the GDPR. Licences and access stay in your company's name where possible, we never share data with third parties, and access we no longer need is removed after the project.

Yes. We work for companies in Belgium, the Netherlands and beyond, from Limburg. Up to 90 minutes' drive we come on site, further away we work digitally or on site by request.